Industry Solution
Professional Services Projects & Billables, Organized
Consulting firms, agencies, freelancers, accounting firms, IT services, HR and recruitment, training and coaching, translation services, market research, and event planning — Vayva runs the entire professional services ecosystem. Project management with milestones, time tracking with billing increments, resource allocation across teams, client portals with proposal acceptance, and automated retainer invoicing.
35%
More Billable Hours
with automated time tracking
2x
Faster Proposals
with branded templates + AI drafting
95%
Invoice Collection
with retainer auto-billing
Dashboard Overview
Real-time Metrics
Active Workflows
Process initiated
In progress
Completed successfully
35%
More Billable Hours
2x
Faster Proposals
95%
Invoice Collection
35% More Billable Hours
Everything You Need
Built for consultants & agencies
Projects, time tracking, client portals, and billing — one OS
📊
Project Management
Track milestones, deliverables, and deadlines. Kanban, Gantt, or list — your view
⏱️
Time Tracking
Billable hours tracked per project. Billing increments from 6 to 30 minutes. Pause, resume, log
👥
Resource Allocation
See who's available, who's overbooked. Assign team members based on skills and capacity
📄
Proposals & Quotes
Send branded proposals from templates. Clients approve digitally — no back-and-forth
💼
Client Portal
Dedicated space per client. Share files, approvals, invoices, and status updates in one place
🔄
Retainers & Recurring
Monthly retainer auto-billing. Track burn rate against retainer balance in real-time
🧾
Expense Tracking
Log project expenses. Categorize, bill back to clients, or write off. Receipt capture via photo
📈
Revenue Pipeline
Pipeline view of all active projects, proposals pending, and retainer renewals coming up
Vayva AI
Intelligence built into every workflow
AI-Powered Advantages
1
Suggests optimal hourly rates based on project type, team seniority, and market benchmarks.
2
Flags underbilled projects by comparing logged hours against quoted estimates.
3
Predicts project delivery risks based on resource allocation and task completion velocity.
4
Drafts proposal and statement-of-work copy from project requirements — saves hours per bid.
5
Automatically sends follow-up reminders for pending approvals and overdue invoices.
Key Tools
Purpose-built for your workflow
Every tool designed to solve the specific challenges of your industry
Project Dashboard
All your projects, milestones, and team workloads in one view. Filter by client, status, or team member.
Time Logger
Start/stop timer, manual logs, and mobile entry. Integrates with invoicing automatically.
Proposal Builder
Choose a template, customize scope and pricing, send for e-signature. Track when clients open it.
Plans for Professional Services
What you get on each plan
Every plan includes core commerce tools. Higher tiers unlock deeper professional services workflows, dashboards, and automation.
Starter
For solo merchants and small businesses getting started.
₦25,000/month
Platform
- WhatsApp & Instagram commerce
- Online payments (cards, transfer, USSD)
- Up to 20 products
- Owner only — no extra staff seats
- AI Sales Agent (1,000 responses/mo)
- AI website builder
- Smart analytics on every plan
- Industry product fields & terminology
Professional Services tools
- Project Management
- Time Tracking
Best to startGet Started
Pro
For growing businesses with multi-channel operations.
₦35,000/month
Platform
- Everything in Starter
- Up to 35 products
- 1 staff seat
- Web + Android POS terminal
- Multi-location inventory
- Custom domain, connectors & marketing automation
- Industry subpages & operational tools
- AI Sales Agent (5,000 responses/mo)
Professional Services tools
- Project Management
- Time Tracking
- Resource Allocation
- Proposals & Quotes
Pro+
For established businesses with high-volume needs.
₦50,000/month
Platform
- Everything in Pro
- Up to 50 products
- 2 staff seats
- Full industry hub dashboards & widgets
- Visual workflow builder & Autopilot
- Unlimited AI responses & priority support
Professional Services tools
- Project Management
- Time Tracking
- Resource Allocation
- Proposals & Quotes
- Client Portal
- Retainers & Recurring
Compare all plans on pricing. Industry hub dashboards and advanced widgets are included on Pro+.
Integrated with tools you already use
Start Free Today
Running a consultancy or agency? Or starting your own firm? Vayva AI handles projects and billing.
From solo freelancer to a full agency with teams and retainers — project management, time tracking, client portals, and automated billing. One OS for your professional practice.